Caring for Archives

Card index at Warwickshire County Record Office.
Reproduced from the “Our Warwickshire” website © Heritage & Culture Warwickshire

Archives are most often defined as a collection of historical records or documents which provide information about a place, person, group of people, or organisation. The National Archives state that “At its most basic, looking after archives is about ensuring they are safe and protected from extreme temperatures and humidity, wherever and whatever they are”. In practice, for sporting archives, many are held by smaller organisations, individuals, or clubs, and access to advice and guidance about how to best preserve these items can be difficult.

However, there is a lot of support our there if you know where to look!

For up to date advice and guidance about how to look after your archive collections, digital preservation, and legal information, the best place to visit in the first instance is The National Archive’s support pages:

Supporting archives and archive collections 

For practical advice and information which takes you through how to better look after and provide access to your collections, you can access the West Yorkshire Archives Service’s online community accreditation programme. The scheme was specifically created for those looking after community archive collections, for example sporting collections, and is accessed in your own time, for free, and online. The programme talks you through all the specifics which large archive services have to adhere to, but provides the information in a realistic, accessible, and informative way. For more information, visit:

Community archive accreditation information


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